Sourcing software to find and select the right suppliers.
Sourcing software helps you find suppliers, invite them to compete and choose the best value option through a structured online process. eSourcingData turns supplier selection into a repeatable, auditable workflow, built for the Procurement Act 2023 and backed by hands-on UK procurement support.
What is sourcing software?
Sourcing software supports the part of procurement where you identify potential suppliers, invite them to bid and decide who to buy from. Sourcing is fundamentally about selection: getting the requirement clear, reaching the right suppliers, gathering comparable responses and choosing on value rather than gut feel. Sourcing software gives that process a consistent structure so decisions are based on evidence and can be repeated the next time a similar need arises.
Without dedicated software, sourcing tends to happen across email threads, spreadsheets and shared drives, where responses arrive in different formats, versions get confused and there is no clean record of how a supplier was chosen. Sourcing software fixes that by inviting suppliers into a portal, collecting responses in a standard shape, and holding a single source of truth for every exercise. That makes comparison faster and the eventual decision far easier to justify.
eSourcingData is a UK source-to-contract platform built for the Procurement Act 2023, so sourcing is treated as one stage of a joined-up journey through to contract and supplier management. Notices publish automatically to Find a Tender and Contracts Finder, the platform is multi-client and multi-account capable, and it serves public sector, private sector, consultancies and charities. Where teams want extra capacity, our specialists can run sourcing exercises or provide fully outsourced procurement.
What our sourcing software does
Reach suppliers
Open opportunities to the market or invite a curated supplier list into a secure sourcing portal.
Standard responses
Collect answers in a consistent structure so like-for-like comparison is quick and fair.
Weighted scoring
Evaluate quality and price against published criteria with the calculations handled for you.
Repeatable templates
Save questionnaires and evaluation models to run the next similar exercise faster.
Award and record
Award to the winning supplier and keep a complete, timestamped record of the decision.
Automatic notices
Publish contract and award notices to Find a Tender and Contracts Finder without rekeying.
Explore: Strategic sourcing software, e-Sourcing, Supplier management software, Source-to-contract software, eSourcing services.
Why source with eSourcingData
Better sourcing decisions come from structure plus experience. We provide both.
Evidence-based selection
Structured responses and weighted scoring mean you choose on value, with the reasoning recorded.
Built for PA23
The workflow reflects the Procurement Act 2023, with automatic UK notice publication.
Expertise on tap
Backed by 20+ years of combined UK procurement experience for training or outsourced delivery.
One platform, many buyers
Multi-client and multi-account capable for consultancies and group procurement functions.
FAQs
What is sourcing software?
Sourcing software supports finding, inviting and selecting suppliers through a structured online process. It reaches the right suppliers, collects comparable responses in a portal and helps you choose on value using weighted scoring. It replaces ad hoc email and spreadsheet sourcing with a repeatable, auditable workflow.
What is the difference between sourcing and strategic sourcing?
Sourcing is the practical act of finding and selecting suppliers for a requirement. Strategic sourcing goes wider, analysing spend and supply markets over time to decide how and where to buy across categories. Our platform supports both the day-to-day exercises and the strategic view.
Can sourcing software handle both public and private buying?
Yes. eSourcingData serves public sector, private sector, consultancies and charities from one platform. Public exercises benefit from automatic Find a Tender and Contracts Finder publication, while private and charity buyers get the same structured, auditable process.
Do you offer help running sourcing exercises?
Yes. Alongside the software we provide managed setup, training and outsourced procurement, drawing on 20+ years of combined UK procurement experience. You can run exercises yourself or have our team run them for you.
How much does sourcing software cost?
Pricing is bespoke because it depends on your organisation, users and the level of support you want. We will scope it with you, and free trials and pilots are available for eligible organisations.
Make supplier selection simpler
See how eSourcingData turns sourcing into a repeatable, evidence-based process, built for the Procurement Act 2023 and backed by UK procurement specialists.