Real results from real organisations.
Every case study reflects real client outcomes. Supplier case studies show measurable win rate improvements. Buyer case studies draw on pilot account feedback — including feature requests that are shaping our development roadmap.
34%
Average supplier win rate
vs 22% UK industry average
70%
Reduction in buyer admin
Across procurement lifecycle
£2B+
Contracts supported
Platform and consulting combined
98%
Client retention
Organisations that renew
WinAContract — supplier results
How contractors are winning more government contracts.
Six organisations across different sectors, sizes and starting points.
BuildRight Group
+24%
Win rate improvement
Challenge
Win rate stuck at 10% for 3 years. Senior staff spending 60% of time on bid admin with no visibility of which opportunities were actually worth pursuing. Manually checking portals every morning and still missing relevant tenders.
Solution
WinAContract deployed for tender discovery, win probability scoring and bid management. Bid writing module used for all tenders above £50k.
Results
Win rate improved from 10% to 34% in 12 months
140% pipeline growth in year one
Senior bid writer time on admin down by 45%
First matched tender found within 6 hours of onboarding
3 framework agreements won in first year
"Our win rate went from 10% to 34% in twelve months. Before WinAContract, we were bidding blind. The win probability score alone saved us writing bids we had no business entering."
James W. · Chief Revenue Officer · BuildRight Group
Clearwater Facilities Ltd
£1.8M
New pipeline in Q1
Challenge
Growing firm with no structured approach to finding public sector tenders. Business development director spending half their time on manual portal checks. No pipeline visibility — bids tracked in spreadsheets.
Solution
WinAContract monitoring all 12+ UK portals. Pipeline management module for full bid tracking. Framework discovery identified 4 relevant DPS arrangements they were eligible for.
Results
£1.8M in additional pipeline opportunities in first quarter
4 DPS frameworks joined within 3 months
BD director time on portal monitoring reduced from 3hrs/day to zero
Win rate moved from 19% to 31% after 8 months
"I had no idea how many tenders we were missing. WinAContract found £1.8M of relevant opportunities in our first quarter that we would never have seen manually."
Marcus D. · Commercial Director · Clearwater Facilities Ltd
Apex Digital Solutions
22% → 41%
Win rate in 9 months
Challenge
Strong delivery capability but weak bid responses — consistently losing on written quality despite competitive pricing. No structured approach to evaluation criteria or social value.
Solution
WinAContract bid writing module with structured evaluation-led templates. Win probability scoring helping prioritise high-fit digital transformation opportunities.
Results
Win rate improved from 22% to 41% within 9 months
Average bid quality score (per buyer feedback) improved by 28%
Social value narrative quality cited positively in 3 award letters
Reduced average bid writing time from 40hrs to 24hrs
"We were losing on quality, not on price or experience. The bid writing module restructured how we respond — we now write to the criteria, not just to the questions. The difference is measurable."
Sarah K. · Head of Sales & Bid Development · Apex Digital Solutions
Greenway Environmental Services
Zero
Missed deadlines since go-live
Challenge
SME in a competitive sector. Small admin team. Struggled to keep up with bid deadlines — missed several submissions. No framework strategy.
Solution
WinAContract bid management module for deadline tracking. Framework discovery identified CCS and YPO grounds maintenance frameworks. Tender matching filtered to relevant contract values.
Results
Zero missed deadlines since deployment (previously averaging 2/quarter)
Got onto YPO grounds maintenance framework within 5 months
Pipeline grew from £600k to £1.4M in 12 months
Win rate improved from 15% to 28%
"We were missing bids because we didn't have the admin resource to keep track. WinAContract fixed that completely. We've not missed a deadline since we started using it."
Robert P. · Managing Director · Greenway Environmental Services
Horizon Infrastructure Partners
+14%
Win rate after loss analysis fix
Challenge
Large bid team but disorganised. Multiple people working on the same bids without coordination. Win rate declining year-on-year. No data on where they were winning or losing.
Solution
WinAContract full suite — discovery, win probability, bid management with team coordination, analytics. Loss analysis identified evaluation criteria weaknesses in social value and supply chain resilience sections.
Results
Win rate stabilised then improved from 24% to 38% in 18 months
Identified that 40% of lost bids failed on social value — targeted training followed
Bid team coordination issues eliminated — zero duplicate effort
Annual pipeline reporting now automated — saves 2 days per quarter
"The loss analysis was revelatory. We were losing on social value consistently and didn't know it. Once we fixed that, our win rate jumped 14 points."
Caroline A. · Chief Revenue Officer · Horizon Infrastructure Partners
Nexus Technology Group
£3.2M
New opportunities found in 6 months
Challenge
Strong G-Cloud presence but missing sub-threshold and below-threshold opportunities. Focused entirely on frameworks and ignoring open market procurement.
Solution
WinAContract tender discovery expanded beyond G-Cloud to all portals. Win probability scoring applied to open market bids alongside framework call-offs.
Results
Identified £3.2M of relevant open market opportunities in first 6 months
Won first open tender (£280k NHS digital transformation) within 4 months
Diversified pipeline — no longer 100% dependent on G-Cloud refresh cycles
Win rate on open market bids: 35% from standing start
"We were leaving a huge market on the table because we were only watching our frameworks. WinAContract opened our eyes to the full opportunity set."
David J. · Director of Public Sector · Nexus Technology Group
HostAContract — buyer results
Pilot accounts and early feedback from procurement authorities.
HostAContract is currently in active pilot across a number of councils, housing associations and charities. These case studies draw on real pilot feedback — including feature requests that are directly shaping our development roadmap.
If you would like to add your organisation to our pilot programme, a free 90-day pilot is available with no commitment.
Request a pilotMidlands Council (anonymised)
The challenge
All procurement via email and shared drives. Evaluation inconsistency across panel. PA23 transition creating significant compliance anxiety. Average procurement timeline 6–7 weeks.
Pilot findings & feedback
HostAContract pilot deployed for 4 procurements over 90 days. Key feedback: evaluation standardisation was immediate and significant; automated FTS publication removed a major weekly admin task; audit trail export was cited as transformative for internal governance. Team requested ESG/sustainability scoring layer and supplier diversity data as future enhancements.
Results
Procurement timeline reduced from 6 weeks to under 2 weeks
Evaluation reports generated in hours, not days
Zero compliance queries from legal during pilot period
Team unanimously recommended continued use post-pilot
"The evaluation reports alone would justify this. Two days of admin now takes two hours and the output is better structured and more defensible."
S. Okonkwo · Procurement Director
Housing Association (anonymised)
The challenge
Social value commitments made during tendering not tracked through delivery. Year-end reporting a significant burden. Sub-threshold procurement managed manually across multiple spreadsheets.
Pilot findings & feedback
Pilot focused specifically on social value tracking and sub-threshold procurement. Feedback highlighted demand for automated TOMS reporting, integration with existing finance systems, and a supplier diversity dashboard showing SME/VCSE/local spend. Team raised ESG scoring as a priority — request logged for roadmap.
Results
Social value reporting time reduced by 80% during pilot
All sub-threshold procurement now structured and auditable
Supplier quarterly reporting portal used successfully from week one
Board-level dashboard created and used within first quarter
"We went from chasing suppliers for social value evidence at year end to having it automatically compiled. The pilot showed us exactly what we'd been missing."
Head of Procurement · (name withheld)
Charity Procurement Consortium (anonymised)
The challenge
Three smaller charities sharing a procurement function. Complex compliance obligations due to public funding requirements. Wanted to run collaborative tenders across the consortium.
Pilot findings & feedback
Pilot tested multi-organisation procurement workflow. Feedback included requests for a cost-sharing module, cross-organisation spend reporting, and supplier verification status sharing. ESG and social value requirements particularly important given charity mission — team requested mandatory social value weighting tools. All feedback incorporated into development roadmap.
Results
First collaborative tender run successfully during pilot period
Compliance anxiety significantly reduced — team felt confident in PA23 process
Supplier portal used by suppliers with no training required
Pilot extended voluntarily at end of 90 days
"Running a compliant tender across three organisations felt impossible before HostAContract. The pilot proved it wasn't."
J. Morton · Shared Services Procurement Lead
See results like these in your organisation.
Start with a free pilot or trial — no commitment required.