Grant rounds, applications, evaluation, disbursement and outcomes — in one auditable workflow.
eSourcingData's grant management module is built for organisations running structured grant programmes — Welsh Government grant teams, charitable trusts and foundations, local authorities, Lottery delivery partners and university research offices. Same audit-grade workflow as our procurement platform, designed around how grants actually work.
Application intake, panel evaluation, awards, disbursement and outcome tracking — all in one place, all defensible, all reportable in one click.
1 round
Or 100 in parallel
Concurrent programmes, isolated workflows
Bilingual
Cymraeg + English
Welsh Language Standards aligned
Funder-ready
One-click report packs
Lottery, trusts, Welsh Gov, audit
Outcome
Track impact live
Grantee reporting, evidenced quarterly
What the module gives you
Eight things grant teams actually need.
Built around how grants actually work — not procurement workflow forced to fit. Intake, evaluation, decision, payment, outcomes, reporting.
Structured grant rounds
Set up open, closed, rolling or themed rounds. Eligibility criteria, evaluation rubrics and weighting locked before applications open. Multiple grant programmes run in parallel without crossover.
Application intake & screening
Configurable application forms with conditional questions, document upload, supporting evidence and optional bilingual (Cymraeg / English) versions. Automatic eligibility filtering before evaluation begins.
Independent evaluation
Multi-evaluator scoring against the rubric you set. Conflict of interest declarations from every panel member. Divergence flagging when scores diverge significantly. Discussion notes captured against each application.
Award & decision audit trail
Every decision timestamped and exportable. Award rationale captured against each successful application. Unsuccessful applicants get structured feedback. Full pack ready for funder, trustee or audit review.
Disbursement & payment tracking
Track tranches, milestone-based payments, conditional disbursements and clawback triggers. Integrate with your finance system or work standalone. 30-day payment compliance evidenced.
Outcome & impact reporting
Grantees report quarterly through the portal against agreed outcomes. Evidence uploaded, timestamped, scored. Aggregate impact reporting to funders, trustees and the public — written automatically from live data.
Funder & regulator reports
One-click reports for funders (National Lottery, Welsh Government, charitable trusts), Charity Commission, Audit Wales, internal trustees. Filter by programme, geography, demographic, theme or outcome.
Renewal & reapplication management
Multi-year programmes handled natively. Continuation funding, milestone gates, reapplication windows surfaced automatically. Grantee history visible across rounds — no “new application” amnesia.
Who it's for
Built for grant-makers and grant-funded delivery
Grant-making charities & foundations
Charitable trusts, foundations and umbrella charities running grant programmes. Application intake, evaluation, awards, monitoring and impact reporting in one place. Trustees see live programme performance, not retrospective board-pack reconstructions.
Welsh Government grant programmes
Welsh Government departments and Welsh Government Sponsored Bodies (WGSBs) running grant-funded delivery programmes. Bilingual applications, WPPS-aligned outcome capture, foundational economy spend tracking, Senedd scrutiny and Audit Wales-ready evidence.
Local authority grant disbursement
Welsh and UK councils running discretionary grants, voluntary sector funding, community development grants, and pass-through grants from central / Welsh Government. Cabinet scrutiny, Audit Wales / external audit-ready records.
National Lottery Community Fund delivery partners
Organisations delivering Lottery-funded programmes who need to disburse to sub-grantees with documented selection, conflict of interest evidence and outcome reporting back to the Lottery.
University & research grants
University research offices and FE institutions running internal research grants, knowledge transfer funding, student hardship funds, and partnership grants. Compliant with funder governance expectations.
EU / international programme delivery
Organisations delivering EU-funded (Horizon Europe, Interreg) or international donor-funded programmes with strict procurement and grant evidence requirements. Currency-tracked, multi-language.
The workflow
Six stages, one platform.
From scoping the round to closing it out and reporting impact — every stage timestamped, evidenced and exportable.
Set up the round
Configure programme details, eligibility, evaluation rubric, weighting, panel members, timeline and budget envelope. Bilingual versions where Welsh Language Standards apply. Approve internally before opening.
Open applications
Public-facing application portal with conditional logic, document upload, draft-saving, and optional preview / pre-application Q&A. Eligibility filtering happens automatically — applicants get clear feedback on ineligibility before submitting.
Evaluate & score
Independent panel scoring with full conflict of interest declarations. Divergence flagging, panel discussion captured against each application, evaluation report generated automatically once scoring closes.
Award & notify
Award decisions captured with full rationale. Successful applicants get award letters and onboarding; unsuccessful get structured feedback. Award notices published where transparency is required.
Disburse & monitor
Tranche payments, milestone gates, conditional disbursements all tracked. Grantees report quarterly against outcome milestones through the portal. Evidence captured, timestamped, exportable.
Report & close
Programme-level impact reporting to funders, trustees, the public and regulators. Closure of grant including final outcome capture, lessons learned, and reapplication / continuation routing.
For Welsh grant-makers
Welsh Government and Welsh charity grant programmes
Bilingual applications. WPPS-aligned outcome capture. Foundational economy spend tracking. Welsh Language Standards aligned. Audit Wales-ready evidence on demand. Free 90-day pilot for any Welsh grant-making body.
Stop running grant rounds in spreadsheets and email.
Run a real grant round on eSourcingData. We'll help scope what proportionate looks like for your programme — Welsh public sector pilots are free for 90 days.