Procurement software for shared services.
Public-sector shared service centres run procurement for several bodies at once, each with its own budgets, contracts and accountability. eSourcingData lets a shared service function operate a separate account for each member body from one platform, with individual audit trails, so every organisation gets a defensible, PA23-ready service without a tool for each.
A platform built for shared service centres
A shared service centre is the procurement function for a group of public bodies, such as several councils sharing a back office or a business services arm serving multiple trusts. Each body remains a separate legal entity with its own budget, contract register and accountability. eSourcingData is multi-client and multi-account from one platform, so the centre can run a distinct account for each body while working from a single environment.
The value of a shared service is efficiency without loss of local control. Officers need to run tenders across bodies from one place, yet each body's data, spend and decisions must stay ring-fenced for audit, freedom of information and member scrutiny. Role-based access and separate audit trails give you that balance, so shared working never blurs the line between one body's procurement and another's.
Everything a shared service touches sits under the Procurement Act 2023 and each body's own contract procedure rules. The platform is built for PA23 from the ground up, with automated Find a Tender and Contracts Finder publication, so each body's notices and transparency obligations are met from the same workflow rather than re-keyed body by body.
What shared services get
One account per body
Run a separate account for each member body, with its own suppliers, contracts and audit trail.
Local control preserved
Role-based access keeps each body's spend and decisions ring-fenced for audit and member scrutiny.
PA23 publication
Automated Find a Tender and Contracts Finder publication per body, with the transparency notices PA23 requires.
Evaluation and moderation
Weighted, sealed scoring and structured moderation so awards are defensible for every body served.
Cross-body efficiency
Standardise templates and processes across bodies so the centre delivers more without adding headcount.
Contract registers
A live register per body of contracts, renewals and expiries so nothing lapses in any account.
Explore: Public sector procurement software, Government procurement software, Procurement software for buying groups, Contract management software, Source-to-contract software.
Why shared services choose eSourcingData
Shared service centres need centralised efficiency without eroding each body's local control and audit position.
Multi-body by design
Operate a separate account for each body from one platform, each with its own audit trail.
Audit-ready per body
Ring-fenced data and full audit trails keep each body defensible under FOI and member scrutiny.
Efficiency at the centre
Shared templates and one environment let a lean team serve many bodies at once.
PA23 across the board
Automated publication and PA23 workflows keep every body's transparency duties on track.
FAQs
Can we run a separate account for each body?
Yes. eSourcingData is multi-client and multi-account from one platform, so a shared service centre can run a distinct account for each body it serves, each with its own audit trail.
Does each body keep its own audit trail?
Yes. Data, spend and decisions are ring-fenced per body, so each organisation stays defensible under audit, FOI and member scrutiny.
Does it handle Procurement Act 2023 publication for every body?
Yes. Notices publish automatically to Find a Tender and Contracts Finder per body, with the PA23 transparency notices, from the same workflow.
Can we standardise processes across bodies?
Yes. Reusable templates and a shared environment let the centre standardise tendering across bodies while keeping each account separate.
How is it priced?
Pricing is bespoke and depends on the number of bodies served and your requirements. Free trials and pilots are available for eligible organisations.
How long does setup take?
Setup typically takes 48 hours, and hands-on support is available to help the centre onboard each body quickly.
Serve every body from one platform
Book a demo to see how eSourcingData lets a shared service centre run procurement for several bodies with separate accounts and audit trails. Pricing is bespoke.