Quotation software to run RFQs and compare quotes fairly.
Issue requests for quotation, collect supplier quotes in a structured form and compare them side by side on one screen. Quotation software is built for the lower-value, faster exercises that make up much of day-to-day buying. Built for PA23, it keeps quick quotes tidy and auditable, and most teams publish their first exercise within 20 minutes.
What is quotation software?
Quotation software runs the request-for-quotation, or RFQ, process: the quick, competitive exercise a buyer uses to get prices from a handful of suppliers for a defined requirement. It is the lighter-weight cousin of a full tender, used for lower-value or more straightforward purchases where a formal ITT would be disproportionate. The software gives that everyday buying a tidy, consistent home instead of a scatter of emails.
The value is comparability. When quotes come back in different formats, comparing them fairly is slow and error-prone. Quotation software asks suppliers to price against a common structure, often line by line, so responses line up on one screen. That makes the comparison quick and objective, and it produces a clear record of who was asked, what they quoted and why the award was made.
In eSourcingData, quotation sits on the same connected record as larger sourcing and contract activity. A quick quote still leaves a proper audit trail, and a successful award can flow straight into a contract without re-keying. Handling routine quotes on the same platform as formal tenders means all of your buying, large and small, is captured consistently in one place.
What quotation software should do
Structured RFQ
Build a request for quotation quickly, with a clear requirement and a common response format for suppliers.
Common-format quotes
Suppliers price against the same structure, often line by line, so responses are directly comparable.
Side-by-side comparison
See all quotes lined up on one screen, so the comparison is fast and objective.
Invitations and reminders
Invite your chosen suppliers and chase responses automatically, so you get quotes back on time.
Award and record
Record the award decision and rationale, keeping a clean history of who quoted what.
Flows into contract
A successful quote can flow straight into a contract on the same record, without re-keying.
Explore: RFQ software, ITT software, Tender management software, Procurement software.
Why eSourcingData for quotations
We pair quotation tooling with hands-on procurement support, so even quick buying stays proportionate, fair and properly recorded.
Fast to run
Most teams publish their first exercise within 20 minutes, so quick quotes stay quick.
Audit even for small buys
Every quote exercise leaves a clean record, so routine buying is as defensible as a formal tender.
Built for PA23
Aligned with the Procurement Act 2023 and UK public procurement practice from the ground up.
One connected record
Quotes, tenders and contracts sit on the same record, so all buying is captured consistently.
FAQs
What is quotation software?
Quotation software runs the request for quotation (RFQ) process, letting a buyer issue a request, collect supplier quotes in a common format and compare them side by side. It suits lower-value, faster exercises where a full formal tender would be disproportionate.
How is a quotation different from a tender?
A quotation or RFQ is a lighter, quicker exercise for lower-value or straightforward purchases, while a tender such as an ITT is a formal, criteria-weighted competition. Quotation software is built for the fast, everyday buying end.
How does it make quotes easier to compare?
Suppliers price against a common structure, often line by line, so responses line up on one screen. That removes the slow, error-prone work of comparing quotes that all arrive in different formats.
Does a quick quote still leave a record?
Yes. Every quotation exercise keeps a clean audit trail of who was invited, what they quoted and why the award was made, so routine buying is as defensible as a formal tender.
Is it suitable for public sector buyers?
Yes. eSourcingData is built for the Procurement Act 2023 and serves public sector, private sector, consultancies and charities, with multi-client capability.
How much does it cost?
Pricing is bespoke and depends on your organisation and requirements. Free trials and pilots are available for eligible organisations - contact us to discuss.
Run quotes without the spreadsheet mess
See how quick RFQs stay tidy and auditable on one connected record. Book a demo or request a bespoke quote.