RFQ software for fast, fair quotes.
Run request-for-quotation exercises properly: invite suppliers, collect quotes in a structured way, compare them side by side, evaluate and award - with a clean audit trail. And when a requirement needs more, the same platform scales up to a full ITT.
What is RFQ software?
RFQ software runs the request-for-quotation process: you define a requirement, invite a shortlist of suppliers, collect their quotes in a structured, comparable format, and pick the best value with a record of why. It replaces the usual scatter of emails and spreadsheets that make quotes hard to compare and impossible to audit.
eSourcingData handles RFQs as part of a full sourcing platform. Quotes come in structured so you can compare like for like, evaluation is consistent and recorded, and the audit trail is automatic. If a requirement turns out to need a fuller process, the same exercise scales up to a formal invitation to tender (ITT) or the PA23 Competitive Flexible Procedure - you are never boxed in.
It suits public and private sector buyers, consultancies running quotes for multiple clients, and charities running proportionate exercises.
Run RFQs the right way
Supplier invitation
Invite a shortlist or open the RFQ, with everything logged.
Structured quotes
Collect prices and responses in a comparable format - no mismatched spreadsheets.
Side-by-side comparison
Compare quotes like for like and see best value clearly.
Consistent evaluation
Score against clear criteria with a recorded rationale.
Audit trail
A clean, exportable record of who was invited and why they won.
Scales to full ITT
Escalate to a formal tender or Competitive Flexible Procedure when needed.
Explore: eSourcing software, tender management software, procurement software, for buyers.
Why run RFQs in eSourcingData
Fast and proportionate
Quick to set up for low-value buys, without heavy process.
Comparable and defensible
Structured quotes and a recorded decision make best value easy to evidence.
One platform, whole range
RFQ, ITT and full tender in the same place - use as much as each buy needs.
Built for PA23
Proportionate, compliant and auditable for public sector sub-threshold buying.
FAQs
What is RFQ software?
RFQ (request for quotation) software runs quote exercises: inviting suppliers, collecting structured quotes, comparing them side by side, evaluating and awarding, with a full audit trail. eSourcingData handles RFQs as part of a full sourcing platform.
Can it scale from an RFQ to a full tender?
Yes. The same exercise scales from a quick RFQ up to a formal ITT and the PA23 Competitive Flexible Procedure - you use as much process as each requirement needs.
Does it compare quotes side by side?
Yes. Quotes are collected in a structured, comparable format so you can see best value clearly and record why the winner was chosen.
How much does RFQ software cost?
Pricing is bespoke - tailored to your organisation, users, modules and support - with free trials and pilots for eligible organisations. Request a quote via the contact form.
Run your next RFQ properly.
Book a walkthrough, or request a tailored quote. We reply within one working day.