DPS software to run open supplier lists for repeat buying.
DPS software runs a Dynamic Purchasing System, an open list of pre-qualified suppliers that you call off from repeatedly, and its Procurement Act 2023 successor, Dynamic Markets. eSourcingData manages supplier admission, ongoing joining and compliant call-off competitions in one place, built for PA23.
What is DPS software?
DPS software runs a Dynamic Purchasing System, an electronic arrangement that holds an open list of suppliers who have passed a defined qualification, ready to be called off from whenever you have a requirement. Unlike a closed framework fixed at a point in time, a DPS stays open: new suppliers can apply and be admitted at any time provided they meet the criteria. That makes it well suited to categories bought repeatedly, where you want ongoing access to a refreshing pool of qualified suppliers.
Buying from a DPS works through call-offs. When a need arises, you run a competition among the admitted suppliers, or the relevant category of them, and award on your published criteria. Because everyone on the list is already pre-qualified, call-offs move faster than a full open competition each time, while still being competitive and auditable. Managing a DPS well means handling continuous applications, keeping supplier records current and running fair call-offs, all of which suits dedicated software.
eSourcingData is UK source-to-contract software built for the Procurement Act 2023, which introduces Dynamic Markets as the successor to the DPS with a broader scope. The platform manages admission and ongoing joining, keeps supplier qualification current, and runs compliant call-off competitions with a full audit trail. Notices publish automatically to Find a Tender and Contracts Finder, and our team can help set up and administer a DPS or Dynamic Market for public, private, consultancy or charity buyers.
What our DPS software does
Open admission
Admit suppliers who meet your criteria and let new suppliers apply and join at any time.
Qualification checks
Assess and record supplier suitability so the list stays genuinely pre-qualified.
Category segmentation
Split the DPS into categories so call-offs target only the relevant suppliers.
Fast call-offs
Run competitive call-offs among admitted suppliers and award on your published criteria.
Live supplier records
Keep supplier information current as the pool grows and changes over time.
Compliant notices
Publish the required notices to Find a Tender and Contracts Finder automatically.
Explore: Framework management software, PQQ software, Supplier management software, Public sector procurement software, Source-to-contract software.
Why run a DPS with eSourcingData
A DPS is powerful for repeat buying, but only if admission and call-offs stay well managed.
Always-open pool
Continuous admission keeps a fresh, qualified supplier pool ready for every call-off.
Faster call-offs
Pre-qualified suppliers mean competitions move quickly while staying competitive and auditable.
Built for PA23
Supports Dynamic Purchasing Systems and the Procurement Act 2023 Dynamic Markets successor.
Admin support
Backed by 20+ years of combined UK procurement experience to set up and run the system.
FAQs
What is DPS software?
DPS software runs a Dynamic Purchasing System, an open electronic list of pre-qualified suppliers you call off from repeatedly. New suppliers can apply and join at any time if they meet the criteria, so the pool stays fresh. When a need arises, you run a fast, competitive call-off among admitted suppliers.
What is the difference between a DPS and a framework?
A framework is usually closed once awarded, with a fixed set of suppliers for its term. A DPS stays open, so new suppliers can join throughout its life. That makes a DPS better for categories bought repeatedly where you want ongoing access to a refreshing supplier pool.
What are Dynamic Markets under PA23?
Dynamic Markets are the Procurement Act 2023 successor to the Dynamic Purchasing System, with a broader scope covering more types of procurement. The core idea is the same: an open, pre-qualified supplier list you call off from. eSourcingData supports both DPS and Dynamic Markets.
How do call-offs work on a DPS?
When you have a requirement, you run a competition among the admitted suppliers, or the relevant category of them, and award on your published criteria. Because suppliers are already pre-qualified, call-offs are quicker than a full open competition while remaining competitive and auditable.
How much does DPS software cost?
Pricing is bespoke and depends on your organisation, users and support needs. We will scope it with you, and free trials and pilots are available for eligible organisations.
Set up a Dynamic Purchasing System
See how eSourcingData runs a DPS or Dynamic Market with open admission and fast call-offs, built for the Procurement Act 2023 and backed by UK procurement specialists.