PQQ software to shortlist the right suppliers before tender.
PQQ software runs the pre-qualification stage, shortlisting capable suppliers before you invite tenders, now the Selection Questionnaire under the Procurement Act 2023. eSourcingData structures selection questions, scoring and pass or fail criteria in one place, so you carry a strong shortlist through to a fair, auditable competition.
What is PQQ software?
PQQ software supports the pre-qualification stage of a procurement, where you assess suppliers' suitability before inviting them to tender. A Pre-Qualification Questionnaire, or PQQ, checks the basics that a supplier must satisfy to be considered, such as financial standing, relevant experience, capacity, insurances and compliance. The purpose is to shortlist to a manageable field of capable suppliers, so the detailed tender stage is spent evaluating serious contenders rather than everyone in the market.
Under the Procurement Act 2023 the selection stage in the UK is now framed as the Selection Questionnaire, or SQ, but the principle is the same: assess suitability against clear criteria before the invitation to tender. Selection often mixes pass or fail requirements, which a supplier must meet to proceed, with scored questions that rank shortlisted suppliers. Doing this consistently and transparently is important, because excluding a supplier at selection is a decision that must be evidenced if it is challenged.
eSourcingData is UK source-to-contract software built for the Procurement Act 2023, so pre-qualification runs as a clean first stage that flows straight into the tender. Selection questionnaires, pass or fail rules and weighted scoring are structured inside the platform, standard supplier questions can be reused, and every decision is timestamped. Notices publish automatically to Find a Tender and Contracts Finder, and our team can help design selection criteria that shortlist fairly and defensibly.
What our PQQ software does
Selection questionnaires
Build PQQ and SQ questions covering suitability, experience, capacity and compliance.
Pass or fail rules
Set requirements a supplier must meet to proceed, applied consistently to every response.
Weighted scoring
Score and rank shortlisted suppliers against your selection criteria with the maths handled.
Reusable questions
Save standard supplier questions to run the next pre-qualification faster and consistently.
Progress to tender
Carry the shortlist straight through to the invitation to tender without rekeying.
Audit trail
Timestamp every selection decision so exclusions and shortlisting are defensible.
Explore: RFP software, Supplier management software, Tender management software, e-Tendering software, DPS software.
Why run pre-qualification with eSourcingData
A fair, well-evidenced shortlist protects the whole competition. We help you build one.
Aligned to PA23
Selection reflects the Procurement Act 2023 Selection Questionnaire, not the old regime.
Defensible exclusions
Consistent pass or fail rules and recorded scoring make selection decisions easy to justify.
Connected to tender
The shortlist flows straight into the invitation to tender in one source-to-contract system.
Expert input
Backed by 20+ years of combined UK procurement experience to design fair selection criteria.
FAQs
What is PQQ software?
PQQ software runs the pre-qualification stage, assessing suppliers' suitability before inviting them to tender. A Pre-Qualification Questionnaire checks essentials such as financial standing, experience, capacity, insurances and compliance, so you shortlist to a field of capable suppliers. It structures selection questions, pass or fail rules and scoring in one auditable place.
Is a PQQ the same as an SQ under PA23?
They serve the same purpose. Under the Procurement Act 2023 the UK selection stage is framed as the Selection Questionnaire, or SQ, replacing the older PQQ terminology. The principle is unchanged: assess suitability against clear criteria before the invitation to tender. Our platform supports the SQ approach.
What is the difference between selection and award?
Selection, the PQQ or SQ stage, decides which suppliers are suitable to be invited to tender. Award is the later stage where you evaluate the tenders themselves and choose the winner. Keeping the two separate and evidenced is important for a fair, defensible competition.
Can we reuse questions across procurements?
Yes. Standard supplier questions can be saved and reused, so each pre-qualification is faster and consistent. That consistency also helps you compare suppliers on the same basis and defend selection decisions if challenged.
How much does PQQ software cost?
Pricing is bespoke and depends on your organisation, users and support needs. We will scope it with you, and free trials and pilots are available for eligible organisations.
Shortlist suppliers with confidence
See how eSourcingData runs a fair, auditable selection stage that flows into tender, aligned with the Procurement Act 2023 and backed by UK procurement specialists.