RFP software to run detailed, quality-led competitions online.
RFP software helps you run a Request for Proposal, a more detailed competition than a quote, where suppliers set out how they will meet a requirement and you weigh quality alongside price. eSourcingData handles issue, clarifications, submission and structured evaluation in one place, built for the Procurement Act 2023.
What is RFP software?
RFP software supports running a Request for Proposal, a competition where you ask suppliers to propose how they will meet a requirement rather than simply quote a price. An RFP suits more complex or higher-value needs, where method, quality, approach and risk matter as much as cost. Suppliers respond with detailed proposals, and the buyer evaluates them against published criteria that usually weight quality and price together.
This is where RFP software differs from a simple quote tool. Because proposals are rich and subjective, evaluation has to be structured and defensible: clear questions, published weightings, individual scoring, moderation to reach a consensus and a recorded rationale for each score. Good RFP software collects proposals in a comparable shape, manages clarifications so all suppliers get the same information, and holds the whole evaluation in one auditable place, which is essential when a quality-led decision is challenged.
eSourcingData is UK source-to-contract software built for the Procurement Act 2023, so an RFP runs as part of a joined-up process through to contract. Sealed proposals, clarifications and weighted evaluation are handled inside the platform, notices publish automatically to Find a Tender and Contracts Finder, and the same account serves public, private, consultancy and charity buyers. Where teams want help writing the RFP or moderating scores, our procurement specialists can support or run the exercise.
What our RFP software does
Issue the RFP
Publish a Request for Proposal and distribute the full document pack to invited or open suppliers.
Structured questions
Build proposal questions with weightings so responses arrive in a comparable, scoreable form.
Sealed proposals
Keep proposals locked until the deadline, with time-stamped receipts for every submission.
Weighted evaluation
Score quality and price against published criteria, with the maths handled for you.
Moderation
Support individual scoring and consensus moderation with a recorded rationale for each score.
Award and notices
Award to the winning proposal and publish notices to Find a Tender and Contracts Finder.
Explore: RFQ software, Tender evaluation software, e-Tendering software, PQQ software, Tender management software.
Why run RFPs with eSourcingData
Quality-led decisions need structure and evidence. We provide both, plus expert help.
Defensible evaluation
Weighted scoring, moderation and recorded rationale make a quality-led award easy to justify.
Fair process
Central clarifications and sealed proposals keep every supplier on an equal footing.
Built for PA23
Aligned with the Procurement Act 2023, with automatic UK notice publication.
Hands-on support
Backed by 20+ years of combined UK procurement experience to help write and evaluate RFPs.
FAQs
What is RFP software?
RFP software supports running a Request for Proposal, a detailed competition where suppliers propose how they will meet a requirement and you weigh quality alongside price. It issues the RFP, manages clarifications, collects sealed proposals and structures the evaluation with weighted scoring. It is used for more complex or higher-value buying where method and quality matter.
What is the difference between an RFP and an RFQ?
An RFQ, or Request for Quotation, asks suppliers for a price against a clear specification and is used for straightforward, well-defined needs. An RFP, or Request for Proposal, asks suppliers how they will meet a requirement and evaluates quality alongside price. RFPs suit more complex requirements where approach matters.
How does RFP software help with evaluation?
It structures the whole evaluation: published weightings, individual scoring, consensus moderation and a recorded rationale for each score. Because proposals are collected in a comparable form and everything is timestamped, a quality-led decision is far easier to justify if it is challenged.
Can it publish public sector notices?
Yes. eSourcingData is built for the Procurement Act 2023 and publishes contract and award notices automatically to Find a Tender and Contracts Finder. The same platform serves private, consultancy and charity buyers too.
How much does RFP software cost?
Pricing is bespoke and depends on your organisation, users and support needs. We will scope it with you, and free trials and pilots are available for eligible organisations.
Run a stronger RFP
See how eSourcingData runs detailed, quality-led RFPs with defensible evaluation, built for the Procurement Act 2023 and backed by UK procurement specialists.